Working for Let Grow

Location: Remote — Candidates must reside in Nevada, New York, Colorado, or Florida
Employment Type: Full-Time, Exempt
Salary Range: $60,000 – $75,000, commensurate with experience and location
Reports To: Executive Director

Position Summary
Let Grow is seeking a highly organized and self-directed Operations Manager to serve as the operational backbone of our remote team. This is a generalist role for someone who thrives on keeping systems running smoothly and loves solving problems across HR, finance, fundraising operations, technology, and compliance. The role partners closely with a contracted bookkeeper who handles day-to-day QuickBooks entry and monthly reconciliations, freeing the Operations Manager to focus on financial reporting, restricted fund tracking, fundraising documentation, and nonprofit compliance — all in service of freeing up mission-focused leadership to do their best work.

Finance & Administration
• Oversee organizational financial reporting and budget monitoring in partnership with the Executive Director
• Track and report on restricted donations and grant-funded projects in QuickBooks Online, ensuring accurate fund coding and compliance with donor restrictions
• Partner with Let Grow’s contracted bookkeeper, who manages day-to-day bookkeeping and monthly reconciliations, reviewing records for accuracy and flagging discrepancies
• Manage staff credit card workflows and expense reimbursement processes
• Coordinate with the contracted bookkeeper, external accountants, and auditors on financial reporting and audit preparation
• Oversee vendor contracts, insurance renewals, and organizational registrations

HR & People Operations
• Administer payroll and benefits through Gusto, including onboarding, offboarding, and ICHRA administration
• Maintain and update the employee handbook and HR policies to reflect remote workforce practices and state-specific requirements
• Manage independent contractor agreements and compliance
• Support hiring processes, including job postings, candidate coordination, and offer letter preparation
• Serve as a resource for staff on HR policy questions

Fundraising & Development Support
• Manage fundraising documentation, donor records, and gift tracking primarily through Salesforce
• Support development communications, including donor correspondence, acknowledgment letters, and campaign or appeal tracking
• Maintain data integrity and generate reports within Salesforce to support fundraising and development activities
• Coordinate with the Executive Director on donor stewardship documentation and reporting needs

Technology & Systems
• Administer and maintain Google Workspace accounts, permissions, and integrations for all staff
• Serve as Asana administrator: manage workspace structure, templates, permissions, and ongoing updates across the organization
• Manage organizational tools and SaaS subscriptions, including license tracking and renewals
• Support Salesforce CRM administration and data integrity organization-wide
• Maintain cybersecurity practices and enforce organizational IT policies across a distributed team
• Troubleshoot day-to-day technology issues and coordinate with external vendors as needed

Project & Team Coordination
• Manage organizational projects and team workflows in Asana, including task tracking, deadline management, and process documentation
• Maintain internal documentation, SOPs, and shared knowledge resources
• Support board meeting preparation, including materials and minutes
• Provide executive support to the Executive Director as needed

Compliance & Governance
• Manage state charitable registrations and renewals across all states where Let Grow operates or fundraises
• Support the annual independent audit, including preparing schedules and documentation and liaising with auditors and the contracted bookkeeper
• Track organizational compliance deadlines, filings, and required renewals
• Maintain compliance documentation and a compliance calendar

• 3+ years of experience in nonprofit operations, administration, or a closely related role
• Demonstrated proficiency with Asana for project and task management, including workspace administration
• Working knowledge of QuickBooks Online sufficient to review financial reports and track restricted funds (day-to-day bookkeeping and reconciliations are handled by a contracted bookkeeper)
• Strong working knowledge of Google Workspace (Gmail, Drive, Docs, Sheets, Calendar, Admin Console)
• Excellent organizational skills with the ability to manage multiple priorities in a remote environment
• High degree of discretion and professionalism when handling confidential information
• Strong written communication skills and attention to detail
• Ability to work independently with minimal supervision

• Experience supporting an annual nonprofit audit
• Experience tracking restricted funds or grant compliance
• Background supporting a small nonprofit or startup environment
• Experience managing independent contractors across multiple state

• Fully remote work environment with a collaborative, mission-driven team
• Salary range of $60,000–$75,000 depending on experience and location
• Individual Coverage HRA (ICHRA) health benefit allowance
• Generous paid time off
• The opportunity to play a meaningful role in a growing national organization working to restore childhood independence and resilience

Please send a resume and a brief cover letter describing your experience with the required tools and your interest in Let Grow’s mission to recruiting@yourotherhalfsolutions.com. Applications will be reviewed on a rolling basis.

Let Grow is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.